In the main Archive folder, you can open the subfolders and view your archived items. Show archive folder in folder list Choose to have the Archive folder listed with your other working folders in the Navigation Pane. This is because your Calendar and Task items are stored in their respective Calendar and Task folders. Note: In the AutoArchive dialog box, "folders" refers to your main Outlook feature areas, such as the Calendar folder and Task folder, and individual e-mail folders. Then choose additional settings to apply to both archiving and deletion. This option activates other options that enable you to decide which items are archived and which are deleted when they reach the end of the aging period. The default period for your Draft and Inbox items is six months, and three months for your Sent Items, but you can change these periods using the Clean out items older than option.Īrchive or delete old items You must choose this option if you want AutoArchive to delete some or all items when they expire. You can choose to have e-mail messages deleted when their aging period has expired. When you see the message, you can click No to cancel that AutoArchive session.ĭelete expired items (e-mail folders only) This option is not selected by default. Prompt before AutoArchive runs Choose this option if you want Outlook to display a reminder message before AutoArchive processes your Outlook items.
Consider how many items that you typically receive during a given time and adjust the timeframe accordingly. Therefore, it is good to choose a period of time that shortens the AutoArchive process. Archiving many items at the same time might slow down your computer's performance.
Run AutoArchive every Choose how often you want AutoArchive to run. Select the Run AutoArchive every n days check box, and then specify how often to run AutoArchive. Select Tools > Options and then select the Other tab. You can change how often AutoArchive runs, specify the Outlook data file (.pst) used to store archived items, and choose when items in your Outlook folders are subject to being archived. The first time that you run Outlook, AutoArchive is on by default and runs every 14 days.
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